Community Room Form
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Community Room Form
oxford public library
Community Room Rental Form
Indicates required field
Type of Event Host
Name of Organization or Business
Skip this field if you are an individual and do not represent a business or organization.
Description of Event/Activity
How many people do you anticipate at your event?
Which size room would you like to rent?
See below for details.
The Community Room is available for blocks of six (6) hours.
The event must be concluded and the area clean before 9 p.m. on the day of the event.
A key deposit of $10.00 is due upon confirmation of use of the facilities. All remaining fees must be paid at least two (2) weeks prior to the scheduled event. After the event, when the room is checked and the key turned in, refund of the deposits will be made. If the room or surrounding area is left unacceptable to the Director, or if trash is left, the deposit will not be returned.
Trash is expected to be emptied at the conclusion of the event (trash bags will not be provided). Food that has been served will be cleared and cleaned. All lights will be turned off. Nothing may be attached to the walls. Please make sure all doors are securely locked upon leaving the building.
NO ALCOHOLIC BEVERAGES ARE ALLOWED ON ANY CITY PROPERTY
The city of Oxford recommends that any party that rents a room acquire general liability insurance. This covers the organization/party in the case someone gets hurt while at an event or property is damaged during your event.
LARGE ROOM HALF ROOM QUARTER ROOM
46’ x 60’ 30’ X 46’ 23’ x 30’
Room Fee: $300.00 Room Fee: $150.00 Room Fee: $75.00
Cleaning Deposit: $100.00 Cleaning Deposit: $75.00 Cleaning Deposit: $35.00
Key Deposit $10.00 Key Deposit $10.00 Key Deposit $10.00
All requests must be made to the Oxford Public Library at least thirty (30) days prior to the event to ensure availability. The undersigned individual, on behalf of the above named organization, agrees to be entirely responsible for any and all losses, damages, or injuries to property owned by the City of Oxford while that organization or their guests are on city property.
Upon submitting below, your information will be sent to the Library; Library staff will contact you about payment and confirmation. Please feel free to ask any questions before or after submission by emailing firstname.lastname@example.org or by calling (256) 831-1750 ext 8 or ext 9.
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